Summary: The “Office Manager” will assist our Specialty Services division with multiple project assignments needed to maintain efficiency within the office environment. The day-to-day tasks will include full administration of the accounts payables department inclusive of full office administrative support. Listed below is a general outline of the position’s requirements.
Duties and Responsibilities
Office Support –
- Administrative support assistance to senior level management
- Ordering project requirements i.e., COI’s and bonds
- Coordinate meeting and conferences
- Manage outgoing/incoming mail
- Answer and redirect incoming calls
- Office Supply order management
- Facility vendor management, i.e., cleaning company, pest control, office equipment repair contractors
- Assist executives with scheduling and travel needs
- Holiday event coordinating
Accounting Functions
- Manage full cycle accounts payable functions
- Invoice entry
- Payment processing
- Vendor account management
- Statement review
- Vendor account management
- Audit compliance
Union Benefit Reporting
- Weekly/monthly union benefit hour reporting
- Union payment processing
- Audit compliance
Qualifications
- Bachelor’s Degree
- Proven work experience in a similar role
- Proficiency in Microsoft Office Products, Outlook, Excel
- Vista Viewpoint, experience preferred
- Ability to maintain a high level of confidentiality
- Solid written and verbal communication skills
- Ability to exercise critical-thinking methods to identify and solve problems.
- Be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Friendly team player attitude
- Excellent communication and customer service skills
Experience with Multi-State Union payroll processing (strongly preferred)
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