Payroll administrators oversee everything that is associated with paying the organization’s union and non-union employees. This generally includes personnel file management, payroll processing, employment verification, garnishment processing, and ensuring compliance with State, Union, and Federal Labor Laws.
Duties and Responsibilities
• Compile and review payroll timesheets for accuracy and supervisor approvals
• Receive and input new hire applications into accounting software
• Process new hire applications and enforce hiring practices
• Update personnel record changes in system i.e., W-2’s, direct deposits, address, etc.
• Manage direct deposits, benefits withholdings, payroll deductions, garnishments, etc.
• Review and correct payroll reports for discrepancies
• Maintain PTO, vacation, and sick time records
• Train key personnel on Dept. SOPs as needed
• Proactive communication with project supervisors to reduce payroll issues
• Weekly certified payroll & OCIP reporting
• Maintain positive relationship with vendors & customers
• Manage employee files and I9 verifications
• Process expense reimbursements
• New hire multi-state reporting
• Audit payroll batches for discrepancies weekly
• Report problematic matters to supervisor immediately
• Answer, screen and transfer incoming calls, as needed
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing