Construction and Speciality Painting Jobs | Champion Speciality Services
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Employment – Payroll Administrator

Payroll Administrator

 

 

Champion Painting is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will
receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual
orientation, gender identity, national origin, age, protected veteran status, or disability status.

Payroll administrators oversee everything that is associated with paying the organization’s union and non-union employees. This generally includes personnel file management, payroll processing, employment verification, garnishment processing, and ensuring compliance with State, Union, and Federal Labor Laws.


Duties and Responsibilities
Compile and review payroll timesheets for accuracy and supervisor approvals
Receive and input new hire applications into accounting software
Process new hire applications and enforce hiring practices
Update personnel record changes in system i.e., W-2’s, direct deposits, address, etc.
Manage direct deposits, benefits withholdings, payroll deductions, garnishments, etc.
Review and correct payroll reports for discrepancies
Maintain PTO, vacation, and sick time records
Train key personnel on Dept. SOPs as needed
Proactive communication with project supervisors to reduce payroll issues
Weekly certified payroll & OCIP reporting
Maintain positive relationship with vendors & customers
Manage employee files and I9 verifications
Process expense reimbursements
New hire multi-state reporting
Audit payroll batches for discrepancies weekly
Report problematic matters to supervisor immediately
Answer, screen and transfer incoming calls, as needed
Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing

Qualifications

  • High School Diploma (Associates Degree preferred)
  • Proven work experience in a similar role
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook
  • Ability to maintain a high level of confidentiality
  • Experience with office equipment (i.e., fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to exercise critical-thinking methods to identify and solve problems.
  • Be resourceful and proactive when issues arise.
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks.
  • Excellent communication and customer service skills
  • Experience with multi-state union payroll processing (strongly preferred)